Remote Call Center Increases Contact Rate by 300% and Doubles Agents After Switching to Convoso
Digital Market Media [DMM] is a successful inbound call generation company serving clients in multiple industries by providing their sales teams with a steady stream of qualified prospects. Their call center is a remote operation, so their agents work from home.
Delivering high quality leads in a volume that meets Digital Market Media’s client expectations requires a level of efficiency and tools that were lacking in DMM’s previous dialer. “Our redial capability greatly hindered performance and ROI - we were dialing through too many leads inefficiently,” said Director of Operations, Kyle Andersson. The company’s goals were to increase:
- the volume of calls
- remote agent productivity
- number of qualified leads transferred to clients
- Advanced DID manages caller ID reputation to avoid being flagged
- Omnichannel features
- Automated workflows
- Support of dedicated product expert
- Optimization of DMM dialer configuration
- Real time in-depth automated reporting
- Comprehensive data analytics of lists and leads
- Streamlined processes with productivity tools for WFH agents
- Reduce agent wait time with Quick Disposition Tool
DMM grew quickly with Convoso’s more robust dialer. With new capabilities and tools:
- Contact rate surged from 7% to 20-30%.
- Critical DMM KPI, lead to transfer rate, steadily increased from 2% to 8% for significant ROI impact
- Doubled agents from 15 to 30 in two months
- Previously unavailable automated management reports with real time analytics saves an hour a day
DRAMATIC IMPROVEMENTS - HOW THEY DID IT
Digital Market Media’s commitment to growth and improvement caused them to seek a more extensive solution with deeper analytic capabilities for their cloud-based call center operations. When the company switched to Convoso in January 2020, they jumped in with both feet to take full advantage of the suite of tools the web-based software has to offer. But they did it with help.
“Convoso was instrumental to our being able to scale up our agents so quickly. Now we’re able to talk to more prospects.”
— Tom Carolan, Founder and Owner, Digital Market Media
As part of our onboarding experience, we teamed DMM up with a Convoso Customer Success Manager to review their goals, help optimize their dialer configuration, and introduce the management team at DMM to Convoso’s real time in-depth reporting and agent productivity tools to drive more efficiency to their virtual call center and boost profitability. Reflecting on the transition, Digital Market Media Director of Operations Kyle Andersson remarked, “Our Customer Success Manager, Dan, has been very resourceful in tweaking the configuration of our system to achieve the best ROI for our data.”
Robust Dialer Capabilities Yield
Immediate Improvements In KPI’s
As DMM began employing features previously unavailable to their operations, they achieved results that confirmed the value of making the switch to Convoso. They were ready for a new phase of growth. Convoso’s advanced DID [Direct Inward Dialing], omnichannel features, and automated workflows helped to improve DMM’s call center experience very quickly.
INCREASED CONTACT RATE
After experiencing unsatisfactory results and frustrations with their dialer, Convoso’s advanced DID provided a welcome solution. From onboarding in January 2020 to mid March, they saw their productivity and connection rates soar from a daily average of 7% in December 2019 to 20-30%.
“Previously,” Kyle explained, “our redial capability greatly hindered performance and ROI - we were dialing through too many leads inefficiently. We optimized the disposition-based redial workflow, and attached automated remarket strategies within Convoso such as email drip automation. The robust caller ID management has made a big difference. We get clean, local Caller IDs for our campaigns, so we’re improving our contact rate while maintaining a positive reputation.”
INCREASED TRANSFER RATE
The company’s primary service is inbound lead generation. When an agent has gone through the process of qualifying a lead, they transfer that call to the appropriate source. This is the equivalent of closing a sale. And as a metric, the rate of transfers is the truth-telling number about a call’s success, about an agent’s performance. “The most important statistic,” Tom said of their improved KPIs, “has been the lead to transfer rate.”
“Our lead to transfer rate has increased steadily since starting with Convoso in January from 2% to 8%. When you’re talking about hundreds of thousands of leads, that’s a huge increase.”
Remarkable Growth of Remote Team
Kyle noted the growth they achieved in a short period of time that has allowed the company to project continued growth for the remainder of the year. They had 15 agents at the end of 2019, and expanded to 30 within two months after working with Convoso. They anticipate adding 10 agents/month moving forward to meet their goal of 100 agents by the end of 2020. In the midst of nationwide layoffs and job losses, Digital Market Media is tweeting “Job Opportunities.”
Effective Management with Powerful Real Time Reporting
Digital Market Media's diligent use of Convoso’s comprehensive and automated reporting tools helped the company to progress quickly by using specific metrics for day to day call center management decisions. As Director of Operations, Kyle Andersson watches how the data is trending over the day.
“The List Conversion Report shows me the number of transfers per list. I can view the number of sales per week per list. It’s right there to see what’s trending up and down. Then with the Lead Status Penetration Report, I know where the disposition of the leads are in the list.”
Access to new in-depth reporting features with an easier layout has saved management time and helped to increase agent productivity for the company. With reports automatically emailed to key managers, they view how agent time is spent on a granular level. To manage at-home agents, the company uses the Agent Monitor Screen, which shows vital campaign information, including the number of dialable leads, agent status, dial level, drop rating, and more. Admins can listen in on calls, whisper to agents, and jump in on conversations if needed.
Empowered Call Center Agents
“Our agents are experiencing a boost in productivity and enjoyment of the dialer. They like the dashboard and the more efficient processes. Supervisors and Managers are happier as well for the same reasons.”
— Tom Carolan, Founder and Owner, Digital Market Media
Call center agents are able to be more productive when the dialing system they are using is efficient. In addition to the customizable agent dashboard, DMM agents use tools like Quick Dispo to eliminate steps and streamline the transfer process. With dynamic scripting, training is simplified as agents and managers trust the script to adapt for each new scenario. The smart scripts update lead info in real time and adapt to each individual caller allowing a more personalized sale. This helps DMM agents to do remarketing and cross selling, and to help prospects across different verticals, for an optimized ROI on a lead.
“We’ve tapped 50% of what Convoso can do. I can’t wait to see what happens six months from now.” — Kyle Andersson, Director of Operations, Digital Market Media
Get dramatic results for YOUR virtual call center.
Learn more at www.convoso.com or call 888-456-5454.